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Federal Contracting Division | Veteran-Owned | SAM.gov Registered
Federal medical documentation and examination services

FEDERAL CONTRACTING

Veteran-Owned Medical Documentation Contractor

Semper Solutus delivers MD-authored medical opinions, independent examinations, federal physicals, and clinical records review for federal agencies, prime contractors, and government-aligned legal teams. HIPAA-aligned, FAR-compliant, and structured to meet federal evidentiary standards.

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Disclaimer: Semper Solutus provides medical documentation services and educational information. We do not prepare or submit claims or represent veterans before the VA. Federal contracting representations on this page describe Semper Solutus capabilities and registration posture only and do not constitute a commitment by any federal agency.
Semper Solutus is a Veteran-Owned medical documentation firm registered to do business with the U.S. Government. We support federal agencies and prime contractors with records-based independent medical opinions (IMOs), independent medical examinations (IMEs), federal physicals, clinical quality review, and medical records analysis. Our work product is authored by licensed Medical Doctors, structured to meet federal evidentiary standards, and produced under documented quality control and HIPAA-aligned controls.

Core Capabilities

What We Provide Under Federal Contract

Independent Medical Opinions (IMO)

Records-based written opinions authored by licensed MDs addressing causation, aggravation, secondary connection, or rebuttal of prior medical findings. Structured to the "at least as likely as not" evidentiary standard used in VA adjudication, federal workers' compensation under FECA, and federal court IMEs.

Independent Medical Examinations (IME)

Full IME services including in-person and records-based examinations for federal agencies, prime contractors processing federal claims, and government-aligned legal teams. Reports follow agency-specific reporting templates and timelines.

Federal Physicals

Pre-employment, fitness-for-duty, return-to-work, periodic, and separation physicals for federal employees and contractor personnel. Reports formatted to OPM, OSHA, DOT, and agency-specific medical standards.

C&P Exam Quality Review

Independent clinical review of completed Compensation & Pension examinations and Disability Benefits Questionnaires for clinical sufficiency, evidentiary adequacy, and consistency with the medical record. Used by federal oversight teams and prime contractor quality assurance programs.

Psychological Evaluations

Comprehensive psychological and neuropsychological evaluations authored by licensed mental health practitioners. DSM-5-TR-aligned and structured to federal evidentiary standards for PTSD, MST, TBI sequelae, and related conditions.

Medical Records Review & Analysis

Systematic review and clinical analysis of service treatment records, VA records, private treatment records, imaging, and lay statements. Output includes record indices, clinical timelines, and physician-level narrative analysis.

Clinical Subject Matter Expert Support

MD and licensed clinician SME support for federal contract performance, peer review panels, clinical policy development, training content review, and expert testimony preparation in administrative and federal court proceedings.

Surge Capacity & Subcontract Support

Available as a subcontractor to incumbent VA Medical Disability Examination (MDE) IDIQ holders and other federal prime contractors needing additional MD-authored records review or geographic exam capacity.

Differentiators

Why Federal Agencies and Primes Engage Semper Solutus

MD-Authored, Not Reviewed

Every clinical opinion is written by a licensed Medical Doctor. We do not use a paraprofessional drafting model with physician sign-off. The medical analysis, the rationale, and the conclusion are the work product of the credentialed physician whose name and signature appear on the document.

Records-Based Methodology

Our default methodology is a full records-based review. This produces opinions that are reproducible, auditable, and consistent with how federal adjudicators and Boards weigh probative value. The records drive the opinion, not self-reported history alone.

Veteran-Owned, Mission-Aligned

Semper Solutus is veteran-owned. Our team understands the federal evidentiary environment, the operational tempo of agency timelines, and the documentation standards required for federal acceptance because we have lived inside those systems.

Documented Quality Controls

Every work product goes through a documented clinical quality review prior to delivery. Our quality program is structured to support federal audit, FAR Part 46 quality requirements, and prime contractor QA flow-downs.

Scalable Geographic Coverage

Our records-based delivery model is location-independent. Records-only review produces nationwide capacity without onsite footprint, and we maintain a vetted network of credentialed examiners for in-person IME requirements.

Clinically Conservative, Legally Defensible

We do not produce favorable-conclusion documents on demand. Every opinion reflects the actual clinical reasoning of the physician based on the records. This is the standard federal adjudicators expect and the standard our work product is built to meet.

Registration Profile

Federal Registration & Identifiers

Complete registration package and Capability Statement available upon request. Send inquiries to nexus@sempersolutus.com.

Legal Business Name Semper Solutus Veteran-Owned Medical Documentation Firm
SAM.gov Registration Active UEI and CAGE provided in Capability Statement
Business Classification Veteran-Owned Small Business (VOSB) SBA VetCert status per SAM.gov profile
Primary Place of Performance Nationwide (records-based) Records-only delivery model is location-independent
FAR Compliance Posture FAR Parts 12, 15, 19, 46, 52 Commercial item, competitive, small business, quality, clauses
Data Protection HIPAA & Privacy Act Aligned Encrypted intake and transmission; access controls documented

Classification

NAICS & PSC Codes

Codes under which Semper Solutus is positioned to compete or perform as a subcontractor.

Code Type Description SBA Size Standard
621111 NAICS (Primary) Offices of Physicians (except Mental Health Specialists) $16M
621112 NAICS Offices of Physicians, Mental Health Specialists $13M
621399 NAICS Offices of All Other Miscellaneous Health Practitioners $9M
621498 NAICS All Other Outpatient Care Centers $25M
541612 NAICS Human Resources Consulting Services (occupational health, medical program advisory) $19.5M
541990 NAICS All Other Professional, Scientific, and Technical Services (medical SME) $19.5M
Q201 PSC Medical Services, General Health Care —
Q521 PSC Medical Services, Other —
R408 PSC Program Management/Support Services —

Opportunity Landscape

Federal Programs Where Semper Solutus Fits

Illustrative examples of active and recent federal contracting vehicles aligned with our capabilities. These are not commitments or affiliations. They describe the procurement landscape Semper Solutus is positioned to support as a prime, teaming partner, or subcontractor.

VA MDE IDIQ

Medical Disability Examinations (MDE) 2025 Regions 1-4

Awarding Office: VA Strategic Acquisition Center (SAC-Frederick) | Ceiling: $13.2B | Awardees: QTC, OptumServe, VES (Maximus), Loyal Source

The VA's primary nationwide vehicle for C&P examination services. Semper Solutus is positioned to support these prime contractors as a subcontract provider of MD-authored records-based review, IMO services, and surge capacity, particularly for complex secondary connection and post-denial reviews where additional clinical depth is required.

SDVOSB Set-Aside

VA Local Medical Service Set-Asides Under NAICS 621111 / 621112

Awarding Offices: Regional VAMC contracting offices | Set-Aside: SDVOSB / VOSB | Vehicle: VAAR 819 Veterans First

The VA regularly posts SDVOSB and VOSB set-aside opportunities for outpatient medical services, occupational health, mental health support, and specialty examinations at individual Veterans Affairs Medical Centers. Semper Solutus monitors VAMC-level postings under our primary NAICS codes for fit on records review, mental health evaluation, and specialty consult requirements.

GSA Schedule

GSA Multiple Award Schedule (MAS) / OASIS+ SDVOSB Pool

Vehicle: GSA MAS, OASIS+ (Solicitation 47QRCA23R0004) | Term: Continuous open

GSA OASIS+ provides a government-wide IDIQ vehicle for professional services including subject matter expert and program management support. Semper Solutus monitors the OASIS+ SDVOSB pool and GSA MAS opportunities for federal agencies needing medical SME, peer review, and clinical advisory capacity.

DHA / DoD

DoD Separation, Retention & MEPS Physical Support

Awarding Offices: Defense Health Agency (DHA), USMEPCOM | NAICS: 621111, 621498

The Department of Defense and DHA contract for separation, retention, and Military Entrance Processing Station (MEPS) physical examinations. Semper Solutus is positioned to support these requirements as a subcontract provider of MD-level review and quality assurance services where federal prime contractors need additional clinical capacity.

DOL / OWCP

Department of Labor OWCP IME / FECA Medical Review

Awarding Office: DOL Office of Workers' Compensation Programs | Standard: 5 U.S.C. 8101 et seq.

Federal employees covered under the Federal Employees' Compensation Act (FECA) routinely require independent medical examinations and second opinion evaluations. Semper Solutus delivers records-based IMOs and IMEs structured to FECA evidentiary requirements and OWCP reporting standards.

Sources Sought / RFI

Active Market Research Notices (Q1-Q2 2026)

Source: SAM.gov | Type: Sources Sought, Special Notices, Industry Day announcements

Semper Solutus tracks SAM.gov sources sought, RFIs, and industry day notices under our NAICS codes and submits responses where capability alignment exists. This includes recent VA Sources Sought for healthcare provider portal support and ongoing VAMC-level SDVOSB market research for specialty medical services.

Compliance & Security

Federal Compliance Posture

HIPAA & Privacy Act Encrypted intake and transmission of PHI. Documented access controls, audit logging, and minimum-necessary handling consistent with 45 CFR Parts 160 and 164 and the Privacy Act of 1974.
FAR Part 52 Clauses Capable of contract performance under standard FAR commercial item clauses, including 52.204-21 basic safeguarding of covered contractor information systems and 52.219 small business representations.
38 CFR Standards All VA-aligned work product is structured to the standards set out in 38 CFR Part 3 (adjudication) and Part 4 (Schedule for Rating Disabilities), including the "at least as likely as not" evidentiary threshold.
Credentialed Clinicians All medical opinions are authored by licensed Medical Doctors. Mental health evaluations are authored by licensed clinicians. Credentialing files and licensure are maintained and provided to contracting officers on request.
FAR Part 46 Quality Documented quality control program with pre-delivery clinical review of every work product. Quality records maintained for audit and prime contractor QA flow-down.
Section 508 Accessibility Electronic deliverables produced in accessible formats consistent with Section 508 of the Rehabilitation Act and the WCAG 2.1 AA reference standard for ICT procurements.

Past Performance

Volume, Track Record & References

Semper Solutus has produced thousands of MD-authored medical opinions and clinical record analyses across the full range of conditions adjudicated under 38 CFR. Our commercial track record includes engagements with veterans nationwide, veteran service organizations, and law firms specializing in federal disability claims. We currently support coordinated case review for multi-condition claims, complex secondary connection analyses, and post-denial supplemental claim evidence packages.

Past performance information, contract references, and a current Capability Statement are available to contracting officers and prime contractor business development teams on request. Direct inquiries to nexus@sempersolutus.com with the agency, vehicle, and timeframe of interest. Responses are typically returned within two federal business days.

For an overview of our work product standards and methodology, see our pages on independent medical opinions, psychological evaluations, and C&P exam rebuttals.

Points of Contact

Federal Business Development

Direct contracting officer and prime contractor inquiries to the following.

Federal Contracting Inquiries Semper Solutus Federal Division Email nexus@sempersolutus.com Subject Line Format [Agency] - [Vehicle / Solicitation #] - [Inquiry Type] Response SLA Two federal business days for capability statements and teaming inquiries

FAQ

Federal Contracting Questions

Yes. Semper Solutus maintains an active registration in the System for Award Management (SAM.gov), the federal government's primary contractor registry. Our Unique Entity Identifier (UEI) and Commercial and Government Entity (CAGE) code are provided to verified contracting officers and prime contractor business development teams as part of our Capability Statement package. Email nexus@sempersolutus.com to request.

Both. Semper Solutus is positioned to prime opportunities sized within our SBA size standards under our primary NAICS codes and to participate as a subcontractor or teaming partner on larger vehicles such as the VA Medical Disability Examination (MDE) IDIQ and the DHA contracting portfolio. Teaming inquiries from primes seeking veteran-owned medical capacity are welcome.

Yes. PHI handling is core to our service offering. Semper Solutus maintains HIPAA-aligned administrative, technical, and physical safeguards consistent with 45 CFR Parts 160 and 164. All intake and delivery channels use encrypted transmission, and access is controlled on a minimum-necessary basis. Privacy Act considerations applicable to federal agency records are addressed in contract-specific Data Use Agreements and Business Associate Agreements as required.

Standard turnaround for records-based IMOs is contract-dependent and is negotiated against the volume, complexity, and reporting template required. Our internal target for standard-complexity records-based IMOs is within ten business days of complete records receipt. Surge configurations and expedited timelines are available where the contract or task order requires faster delivery. Specific service level commitments are documented in the contract or task order.

Both. Our default delivery model is records-based, which produces nationwide capacity without onsite footprint. For requirements that include in-person examinations, federal physicals, or hands-on clinical components, Semper Solutus engages a vetted network of credentialed examining clinicians and coordinates scheduling, intake, and reporting under our quality program.

We are not an MDE IDIQ prime. The four MDE primes (QTC Medical Services, OptumServe Health Services, Veterans Evaluation Services, and Loyal Source Government Services) hold the IDIQ awards. Semper Solutus is positioned to support these primes as a subcontract provider of MD-authored records-based opinion and quality review capacity, particularly for higher-complexity records that benefit from additional clinical depth or independent peer review prior to delivery to the VA.

All federal contracting correspondence should be directed to nexus@sempersolutus.com. Use the subject line format [Agency] - [Vehicle / Solicitation #] - [Inquiry Type] to route correctly. Capability Statement requests are returned within two federal business days. For active sources sought or RFI responses, include the SAM.gov notice number and response deadline.

Request the Semper Solutus Capability Statement

A complete federal Capability Statement including UEI, CAGE, NAICS codes, past performance, and key personnel is available to contracting officers and prime contractor BD teams within two federal business days. Email nexus@sempersolutus.com with the agency, vehicle, and timeframe of interest.

Request Capability Statement